Due to the changes that will come into force in May 2018 with the new Data Protection Act, we are currently reviewing our Data protection and privacy policies.
At St James Primary, we hold personal data about pupils to support teaching and learning, to provide pastoral care and to assess how the school is performing. We may also receive data about pupils from other organisations including, but not limited to, other schools, local authorities and the Department for Education.
This data includes, but is not restricted to:
- Contact details
- Results of internal assessment and externally set tests
- Data on pupil characteristics, such as ethnic group or special educational needs
- Exclusion information
- Details of any medical conditions
We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected.
We will not share information about pupils with anyone without consent unless the law and our policies allow us to do so. Individuals who wish to receive a copy of the information that we hold about them/their child should make this request in writing to the Head, Ms O’Brien (see below for more details).
We are required, by law, to pass certain information about pupils to specified external bodies, such as our local authority and the Department for Education, so that they are able to meet their statutory obligations.
Subject access requests
Under the Data Protection Act 1998, parents of pupils have a right to request access to information the school holds about them. This is known as a subject access request.
Subject access requests must be submitted in writing, either by letter or email. Requests should include:
- The pupil’s name
- A correspondence address
- A contact number and email address
- Details about the information requested
The school will not reveal the following information in response to subject access requests:
- Information that might cause serious harm to the physical or mental health of the pupil or another individual
- Information that would reveal that the child is at risk of abuse, where disclosure of that information would not be in the child’s best interests
- Information contained in adoption and parental order records
- Certain information given to a court in proceedings concerning the child
Subject access requests for all or part of the pupil’s educational record will be provided within 15 school days and charges for this request may apply. If a subject access request does not relate to the educational record, we will respond within 40 calendar days. The maximum charge that will apply is £10